Pool & Spa Contractor Dispatch Software
A build crew on a new gunite shell, a heater that won’t fire before a Saturday party, and 200 openings in May. VortechPro schedules the build and the season, dispatches the closest tech to the equipment call, keeps bonding and gas work with licensed hands, photographs every pad, and takes the card at the equipment.
A dead pump is a dispatch.
Project software plans the shell, the plumbing and the plaster. It can’t pull the nearest tech off an opening when a customer’s heater fails before a party — or keep the bonding, the heater gas line and the 240-volt pad with the licensed trades your state requires.
a service department.
Builds slip. Openings pile up. The heater call before the party goes to whoever answers the text.
Service steals from the build
A pump dies and you pull a crew member off the plaster job by text. The build slips a day and the customer still waited four hours.
Licensed work goes to anyone
Equipment-pad electrical, bonding and gas heaters need licensed trades in most states. Without Specialist flags, every ping looks like a filter clean.
No map of crews and techs
Two build crews, three service techs, 200 openings, and you’re calling around. Live GPS shows who can reach the heater call.
Equipment invoiced after the party
The $4,000 heater swap is billed and paid in six weeks. Charge the card at the pad, attach the photo of the running heater, send the receipt.
Closest tech. Licensed when required. Running before the party.
When a pump, heater or automation system fails, VortechPro pings your Platinum techs first with a ~30-second exclusive window, then Gold and Silver. Live GPS shows who is nearest and has room before the next opening. Specialist flags keep electrical, bonding and gas work with licensed hands.
- Uber-style Platinum / Gold / Silver tiered routing
- Specialist-only flag for licensed electrical and gas work
- Live GPS map — assign by proximity, not guesswork
- Loud mobile alerts with distance + accept / call / navigate
Builds and 200 openings scheduled. Today’s dead pump dispatched.
Schedule construction phases by crew and day, and openings and closings by zone, then dispatch same-day repairs on the same board. Office and field talk inside the job. As you add territories, local work stays with local crews.
- Immediate dispatch + scheduled multi-week builds and seasonal routes
- Tiered routing on every outbound lead
- Office-to-crew chat tied to the job
- Local jobs stay local as you scale cities
Equipment, plumbing and plaster photos before you leave.
Pool disputes are about what was installed and when it was running. Every visit gets photos of the equipment pad, the plumbing, the plaster and the water, plus notes that travel with the property year after year. The office answers the homeowner and the inspector without calling the crew.
- Equipment-pad, plumbing and finish photos on every visit
- Field notes visible to office and crew
- SMS receipt to the homeowner
- Property record ready for warranty and inspection asks
VortechPro keeps dispatch speed and field proof together — photos and notes that follow the property — so the service tech sees what the build crew plumbed.
- Before/after photos on equipment swaps and resurfacing
- Notes for pump models, heater settings and chemistry at close
- Receipt via SMS when the card clears
Stripe on the phone. Paid at the equipment pad.
Techs charge the customer card in the VortechPro app via Stripe — right on their phone. Funds land in your own Stripe account. No orphan reader workflow. Pair payment with photo proof and an SMS receipt so the job closes on site.
- In-field card charge via Stripe on the phone
- Money to your Stripe account — we never hold it
- SMS receipt + photo proof on the same job
- Less “pay me later” chase after the visit
Pool work ends at an equipment pad with the homeowner watching the heater fire. Getting paid there — on the phone the tech already carries — beats a six-week invoice.
on one plan.
No Feature Add-Ons. Everything below ships at $99/mo for 5 techs.
Construction phases and opening routes scheduled by crew and zone, then equipment calls pushed to the nearest tech with a loud alert.
Uber-style tiers with a ~30-second exclusive window so your best techs get first refusal before overflow.
Live map of crews and techs so the heater call goes to whoever is nearest — not whoever replies in chat first.
Flag pad electrical, bonding and gas heaters as Specialist Only so licensed hands get them.
Collect deposits, draws and repair payments in-app at the pad. No separate terminal required. Funds to your Stripe account.
Document the equipment and the finish, send the receipt, close the visit with a clean trail.
A six-week build, 200 openings and a Saturday heater call on the same platform.
Custom splits per crew lead with weekly pay visibility — no Sunday spreadsheet rebuild.
Tools you can use today.
This page sells VortechPro for pool and spa contractors. The posts go deep on licensing, insurance, payroll and getting paid — cross-linked, not duplicated. Free invoice and estimate tools included.
Which states license pool builders and service techs — all 50.
Deposit caps and written-contract thresholds for pool builds.
The license pad wiring and bonding fall under.
How long you have to lien a pool build that doesn’t pay.
Every state’s bond amount for contractors.
Side-by-side look at the apps outdoor and backyard crews use.
Set the deposit and scope before the truck rolls — without losing the call.
Demand letters, small claims and when the lien comes out.
Why the helper is an employee — and what it costs when he isn’t paid like one.
Scale with ease.
$99/mo includes 5 techs. +$20 per additional tech. No contracts. No Feature Add-Ons. Cancel anytime.
- Up to 5 technicians included
- Full access — No Feature Add-Ons
- Tiered dispatch: Platinum, Gold, Silver
- ~30-second exclusive accept window
- Specialist routing for licensed electrical & gas work
- Live GPS + immediate / scheduled jobs
- Stripe card charge on the phone
- Photo proof, SMS receipt, weekly earnings
- iOS and Android native apps
- 30-day free trial — cancel anytime
questions.
Straight answers for owners evaluating dispatch software for pool and spa contractors.
What is pool and spa contractor software?
How does VortechPro handle an equipment call during build season?
Can I keep electrical and gas work with licensed techs?
Can pool techs get paid in the field without a card terminal?
How much does VortechPro cost for a pool and spa company?
Does VortechPro work for pool service companies that don’t build?
How fast can a pool and spa shop go live?
We handle the software.
You handle the water.
Live in minutes. Secured with AES-256 encryption. Download the app or book a short demo — no hard sell.
30-day free trial · $99/mo for 5 techs · +$20 per additional tech · No Feature Add-Ons