HVAC Software
Heat waves and cold snaps fill the board in hours. VortechPro splits no-heat/no-cool emergencies from scheduled installs, routes by tier and proximity, keeps install vs service Specialists apart, and lets techs collect on the equipment pad.
the quoting-portal hero.
Filter changes and maintenance can sit in a CRM. A frozen house at 6 AM needs Platinum first refusal, live GPS, and install-only flags so a full changeout never hits a service-only tech.
chat-based shops.
No-cool texts stack while crews are mid-maintenance. Wrong cert. No map. Money left on the pad after the call.
WhatsApp / group chat fails
No-cool pings pile up in a noisy thread during a heat wave. Someone is already on a maintenance run. The homeowner waits while three techs debate who is closer — or who has the right refrigerant recovery gear.
Jobs go to the wrong tech
A full-system install hits a service-only tech. A commercial rooftop call hits someone without the right certs. Without tiers and Specialist flags, every ping looks the same. (EPA 608 and state license rules stay your compliance — VortechPro just routes to the people you designate.)
No live GPS on the map
You guess who is closest instead of seeing it. Seasonal surge rewards proximity and capacity — not whoever happens to be staring at their phone.
Payment chase after the run
Cash-only or “invoice later” leaves money on the equipment pad. Charge the card on the phone, attach photo proof, send an SMS receipt — close it before you leave.
Closest tech. Fastest accept. Heat & cool emergencies.
When a furnace dies overnight or an AC fails in peak heat, VortechPro pings your Platinum techs first with a short exclusive window — about 30 seconds — then falls back to Gold and Silver so coverage never dies. Live GPS keeps the nearest available tech in view through seasonal surge.
- Uber-style Platinum / Gold / Silver tiered routing
- ~30-second exclusive window for your best techs
- Live GPS map — assign by proximity, not guesswork
- Loud mobile alerts with distance + accept / call / navigate
Emergency calls and booked installs on one board.
Run same-day no-heat emergencies and next-week system installs from the same platform. Dispatch now or schedule any day and time. Office and field stay aligned with job-tied chat — not a buried group thread about who has the right capacitor on the truck.
- Immediate dispatch + scheduled jobs
- Tiered routing on every outbound lead
- Office-to-tech chat tied to the job
- Local jobs stay local as you scale cities
Photos, notes, and proof before you leave the pad.
Homeowners and facility managers need a clean trail. Attach photos of the unit, nameplate, or install. Add field notes for the office. Send an SMS receipt so the call closes with documentation — not a “what model did we put in?” text later.
- Job photo documentation on every call
- Field notes visible to office and tech
- SMS receipt to the customer
- Job record ready for warranties or insurance asks
VortechPro keeps the focus on dispatch speed and field proof — photos and notes that travel with the job — so service and install crews leave the same clean record.
- Before/after photos on equipment and installs
- Notes for model, serial, or filter sizes
- Receipt via SMS when the card clears
Stripe on the phone. No terminal pitch.
Techs charge the customer card in the VortechPro app via Stripe — right on their phone. Funds land in your own Stripe account. No orphan reader workflow. Pair payment with photo proof and an SMS receipt so emergency calls close at the equipment.
- In-field card charge via Stripe on the phone
- Money to your Stripe account — we never hold it
- SMS receipt + photo proof on the same job
- Less “pay me later” chase after service calls
HVAC work often ends in a backyard or mechanical room. Getting paid there — on the device the tech already carries — is the point. Soft trial CTAs below if you want to see the flow.
on one plan.
No Feature Add-Ons. Everything below ships at $99/mo for 5 techs.
Push immediate jobs for no-heat and no-cool emergencies. Loud alert, distance, accept — then call and navigate.
Uber-style tiers with a ~30-second exclusive window so your best HVAC techs get first refusal before overflow.
Live map of your crew so seasonal surge calls go to whoever is nearest — not whoever replies in chat first.
Flag installs, commercial rooftops, and cert-required refrigerant jobs as Specialist Only so the right hands get them.
Collect card payments in-app at the job site. No separate terminal required. Funds to your Stripe account.
Document the unit or install, send the receipt, close the emergency call with a clean trail.
Same-day emergencies and next-week installs on the same platform — built for seasonal volume swings.
Custom splits per technician with weekly pay visibility — no Sunday spreadsheet rebuild.
Tools you can use today.
This page sells VortechPro for HVAC companies. The posts go deep on dispatch, licensing, and field ops — cross-linked, not duplicated. Free invoice and estimate tools included.
Side-by-side look at HVAC dispatch apps — use when you want options compared, not a product lander.
State-by-state HVAC license landscape — what multi-state crews need to know.
Contractor-focused guide to major HVAC brands and suppliers.
Why group-chat dispatch breaks under seasonal volume — and what to use instead.
How unfair dispatch pushes top techs out — and how smart tiers help.
Photo proof and field verification patterns that keep service calls clean.
In-field payment options that fit HVAC and other trades.
Security comparison for field platforms — encryption and access controls that matter.
How to evaluate dispatch platforms before you commit — features that matter in the field.
Scale with ease.
$99/mo includes 5 techs. +$20 per additional tech. No contracts. No Feature Add-Ons. Cancel anytime.
- Up to 5 technicians included
- Full access — No Feature Add-Ons
- Tiered dispatch: Platinum, Gold, Silver
- ~30-second exclusive accept window
- Specialist routing for install vs service
- Live GPS + immediate / scheduled jobs
- Stripe card charge on the phone
- Photo proof, SMS receipt, weekly earnings
- iOS and Android native apps
- 30-day free trial — cancel anytime
questions.
Straight answers for owners evaluating dispatch software for HVAC crews.
What is HVAC software?
How does VortechPro handle HVAC emergency dispatch?
Can HVAC techs get paid in the field without a card terminal?
How much does VortechPro cost for an HVAC company?
What makes VortechPro different from other HVAC software?
Does VortechPro support install crews and service techs separately?
How fast can an HVAC shop go live?
We handle the software.
You handle the calls.
Live in minutes. Secured with AES-256 encryption. Download the app or book a short demo — no hard sell.
30-day free trial · $99/mo for 5 techs · +$20 per additional tech · No Feature Add-Ons